Volunteer Orientation Training (VOT) is a 3-hour long
training module for the ASEM11 Volunteers. This training is intended to promote
volunteer team spirit and participation through various presentations, group
works, discussions and team building exercises. VOT covers expectations of
different stakeholders involved in the ASEM 11, roles and responsibilities of
volunteers, dress code and representing themselves, communication and
soft-skills, and benefits of volunteering and self-development opportunities
for volunteers.
VOT is offered to the volunteers who have completed the first
round training, which is designed to inform about basics of the ASEM. After the
VOT, ASEM11 Volunteers take part in the 3rd and final training with volunteer
host entities (respective ministries and offices where the volunteers are
assigned to support). Through these final trainings, the volunteers learn
specific information and skills which are necessary for their volunteer
functions.
The training starts with Ms. Enkhtuya, the trainer, introducing the agenda of the training, and asks the participants to make a rule for the day and introduces themselves along with explaining the reason for becoming a volunteer. Then participants are divided into 5 groups and starts working on defining expectations of Government of Mongolia, Foreign delegates, Host agency, ASEM Management office, and Society have from the volunteers. Each groups have 10-15 minutes to discuss and write it on a flip chart to present it to the whole group later. This session provides team participation and peer to peer learning.
The next session covers the Volunteer roles and responsibilities and signing of Volunteer Code of conduct. Hand-outs are given to participants and trainer explains each article and participants can ask or clarify uncertain context and words.
After a short tea break, participants are returned to the classroom and have discussion on how Mongolia is perceived by foreigners and how it's far from the reality. This session covers the dress code and good manners of volunteers and how it can help represent Mongolia and change the wrong perception.
After discussing dress code and appearance, volunteer soft skills presentation is given. The trainer concentrates on Emotional intelligence, known as E-IQ, how it can equip the volunteers for future success, and it's components for personal development. Self-awareness, self-regulation, motivation, empathy, and social skills are the components of E-IQ, and different communication skills and many examples are given for better understanding and visualisation.
In order to equip the volunteers with knowledge and information on ASEM, short trivia game is played within the groups. Participants can choose questions from categories of ASEM or Volunteerism.
The last session covered introduction about UNV, onlinevolunteer.org and some useful links for ASEM youth volunteers for their future endeavours. The trainer Mr. Purevjav reflects on his personal experience volunteering overseas and encourages the participants to continue volunteering and be part of this new movement in Mongolia.
At the end of each training, participants fill out Evaluation form on usefulness of the training. This information is used to improve the upcoming trainings.
